Do you have a Priority Alignment meeting?

Bench Masters are responsible for ensuring that developers get put on projects that align with the companies goals and the developers' career goals. This means they need to stay aligned with the company' stakeholders and keep them informed of the developers' focus. Bench Masters also help employees blocked by a company stakeholder to get unblocked.

This alignment can be achieved through a weekly meeting with the Bench Masters and stakeholders called the Priority Alignment meeting.

The following meeting structure should be followed


To:	{{ COMPANY STAKEHOLDERS }}
Subject:	⚖️ Bench Master Priority Alignment - {{ DATE }}

Hey {{ COMPANY STAKEHOLDERS }},

Watch the recording {{ RECORDING URL }}

The goal is to use our internal devs on the best project.

Attendees

Summary - Have there been any staffing changes for any of our internal projects in the past week?

{{ PROJECT 1 }} - {{ STATUS 1 }}
{{ PROJECT 2 }} - {{ STATUS 2 }}
{{ PROJECT 3 }} - {{ STATUS 3 }}
❓{{ PERSON 1 }} - from {{ PREVIOUS PROJECT }} to {{ NEW PROJECT }} - {{ NOTE }}
{{ PERSON 2 }} - Back on {{ PROJECT NAME }} next {{ DATE }}

🛑 Blocked people (times we proxied for {{ COMPANY STAKEHOLDER }})

{{ BLOCKED PERSON 1 }} - {{ ISSUE DESCRIPTION }}
{{ BLOCKED PERSON 2 }} - {{ ISSUE DESCRIPTION }}

✅ The highlights

{{ PERSON }} - {{ DETAILS }}

❌ The lowlights – any issues or concerns?

{{ PERSON }} - {{ DETAILS }}

Ad hoc topics

{{ TOPIC }}

Priorities - any new tasks that need to get done and who should do it?

Copy from last week and make changes as needed
Legend:
✅ Done since last meeting, remove in next week's summary
⭐️ New/Status Change since last meeting
⚠️ Warning - Something might not be correct here
❌ Remove next meeting - Consider removing these as the team is not working on it

Product	Projects	Team
{{ PRODUCT 1 }}	{{ PROJECT DETAIL }}	{{ TEAM MEMBERS }}
{{ PRODUCT 2 }}	{{ PROJECT DETAIL }}	{{ TEAM MEMBERS }}

After the meeting, the Bench Masters should record a quick summary and send it out to the stakeholders. This is especially important for stakeholders who couldn't attend.